How to Delegate – Getting Started (Steps Two and Three)

performance appraisalIn my blog ‘How to Delegate – Getting Started (Step One)’ we looked at a process for identifying which tasks you could delegate. Now let’s move on to looking at steps two and three

HOW TO DELEGATE STEP TWO – IDENTIFY THE EMPLOYEE

The second step of how to delegate is to identify the employee who would be best suited to undertake the delegated task

In identifying the most suitable employee may want to use some of the following selection criteria:

 

  • Spare capacity (i.e. they’ve got some spare time)

 

  • Best fit – in job terms (the task would be a logical extension of their current work)

 

  • The employee has a special interest in the task

 

  • The delegated task may help to meet one of the employee’s development needs

 

  • The employee already has the skills/knowledge to complete the task.

 

HOW TO DELEGATE STEP THREE – IDENTIFY THE APPROPRIATE DEGREE OF DELEGATION

Many of the managers, team leaders and supervisors I work with have been taught that the only way to successfully delegate is to delegate the task, the whole task and nothing but the whole task. The idea, I guess, is that unless you delegate the whole task your employee won’t feel responsible for its achievement. The problem is, for some tasks it’s just too risky to do this and so managers don’t delegate at all. Here’s another option

The idea here is to consider the aptitude and potential of your employee and decide upon the degree of delegation. Like this:

Degree 1 Full Delegation:

The employee takes over the task fully (the traditional approach)

 

Degree 2 Shared Delegation:

You and the employee share the task and agree who will be responsible for which parts.  This is useful when the employee is not ready to take full responsibility but can do elements of it now and learn others later

 

Degree 3 Contributory Delegation:

At this stage the employee is not ready to take on a large part of the task but may contribute to some part of the task

 

How to Delegate Summary

Delegation is a very effective way of freeing up time for you so that you can focus on ‘high value’ activities (like the ones listed here). It’s also a great way to develop and grow your employees

 

Now you’ve got the ‘what’, the ‘who’, and the ‘how much’ sorted out you are well on your way to actually getting started on delegation

 

Would you like to learn – In just 10 minutes! – some new strategies for how to delegate?

how to delegateThen why not take a look at my kindle book ‘Learn in Just 10 Minutes…How to Delegate. A step-by-step guide to effective delegation’

 

‘I would recommend this book to all new managers who want to learn how to delegate and experienced managers who want a quick refresher’ (Nora K)

 

This book is for managers who want a proven step-by-step guide to effective delegation – and who only have 10 minutes to read it! Check it out on Amazon HERE

 

 

 

 

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